New Hires
Thank you for your patience as we work on this page intermittently.
Welcome
Here you will find useful links, documents, contacts, and instructions for the on-boarding process for your new hires.
Please note: These links are accessible only by a computer within the PHC network.
General
- New Hire On-Boarding Process Guide
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Employee Number
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Employees can obtain their employee number at New Employee Orientation (NEO) or it can be retrieved by emailing Heather Wilson at hwilson@providencehealth.bc.ca
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- ESP/Kronos
- LearningHub (previously known as CCRS; for new hires to sign up for courses)
- Access Manager (AM), Enterprise Scheduling, ED Manager, and Sunrise Clinical Manager training
- Nametag Order Form
- Business Cards (provide Cost Centre)
- Network Access and Email Account
- All new hires will be administered a PHC email by HR unless he/she is a transfer from another Health Authority
- If new hire needs specific networks, drives, or public folders, fill out following form
- Photo ID Access Online Form
- Update Call Display
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Submit Service Request via Service Catalogue
I WANT TO COMMUNICATE > Voice Services > Desktop Telephones
Request: Type of Request – “Change”
Change: Type of Change – “Phone”
Phone Change: Type of Change Required – “Change Name/Department”
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- Signing Authority Form (for EProcurement/PeopleSoft ordering)
- Scan the form and email to VCHASigningAuthority@vch.ca; ePro training is recommended
- SCM
- Uniforms
- The Uniform Requisition Form needs to be completed with the employee's signature. They will need to visit the Linen Supervisor in Linen Services for the fittings.
Heart Centre Specific
- CAPS
- Email new hire's full name to Karen LeComte, CNL, PACH Clinic
- Care Connect/Pharmanet Online Form
- Citrix
- Health Registry/Health Net
- Email new hire's full name, position, PHC email, and employee # to: HLTH.HnetConnection@gov.bc.ca
- HEARTis
- New hire must fill out the following two forms and email the forms to: HeartIS@phsa.ca
- iClinic
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In order to gain access, user must fill out Confidentiality form then send it to help@iclinicemr.com with their employee #
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- Museview
- Email Sarbjit Brar at Sarbjit.brar@vch.ca to request access to Museview with the following information:
- Full name
- Position
- Department
- Email Sarbjit Brar at Sarbjit.brar@vch.ca to request access to Museview with the following information:
- PaceArt
- Users will need to have an INFOSYS account, email Natalia Lopes, IMITS Cardio Support with supervisor's approval
- Progris
- Email new hire's full name, position, PHC email, and employee # to: PHCPROGRISTEAM@vch.ca
- Promis
- The new hire must fill out the following one form:
- Ormis
- Fill out Service Catalogue request for access
- Sunset
- Fill out Service Catalogue request for access
- Call the information desk at ext 69333 to give you access. The Learning Hub (#10636) course will also need to be completed.